Belgium Business Visa Checklist from India: Everything You Need to Know

 

Belgium business visa checklist from India is essential for professionals and entrepreneurs who plan to travel to Belgium for meetings, conferences, trade fairs, or other business-related activities. Belgium, a major hub for European trade and diplomacy, welcomes Indian nationals with legitimate business purposes — provided all documentation is in order.

This guide gives you a complete checklist, eligibility details, and application tips for obtaining a Belgium business visa from India.

What Is a Belgium Business Visa?

Belgium business visa checklist from India refers to the Short-Stay Schengen Visa (Type C) issued for business visits. This visa allows Indian citizens to stay in Belgium or other Schengen countries for up to 90 days within a 180-day period, strictly for non-employment business activities.

Who Should Apply?

Belgium business visa from India is suitable for:

  • Business owners or entrepreneurs

  • Corporate executives attending meetings or negotiations

  • Conference or seminar participants

  • Trade fair/exhibition attendees

  • Professionals collaborating with Belgian partners

Belgium Business Visa Checklist from India

Here is the complete list of documents required when applying for a Belgium business visa from India:

 1. Valid Passport

  • Must be valid for at least 3 months beyond the intended stay

  • At least 2 blank pages

  • Issued within the last 10 years

 2. Belgium Visa Application Form

  • Duly filled and signed

  • Downloaded from the official VFS Global or Embassy website

 3. Passport-Sized Photos

  • Two recent color photos

  • White background, 35mm x 45mm

  • Must meet Schengen photo requirements

 4. Cover Letter

  • From the Indian company

  • Must include applicant's designation, purpose of travel, travel dates, and guarantee of expenses

 5. Invitation Letter

  • From the Belgian business partner or hosting company

  • Should mention the purpose of visit, duration, and who bears the costs

 6. Travel Insurance

  • Minimum coverage of €30,000

  • Valid in all Schengen countries

  • Must cover medical emergencies and repatriation

 7. Flight Itinerary

  • Confirmed return flight tickets

 8. Hotel Reservation or Accommodation Proof

  • Entire duration of stay must be covered

 9. Financial Proof

  • Last 3–6 months’ bank statements (stamped and signed)

  • IT returns or Form 16

  • Salary slips (if employed)

 10. Company Registration Documents

  • Certificate of Incorporation (for business owners)

  • Company GST or PAN details

 11. Business Card (Optional but Recommended)

Where to Apply?

Belgium business visa from India is processed through VFS Global, on behalf of the Embassy of Belgium in New Delhi or Consulate General of Belgium in Mumbai or Chennai, depending on your jurisdiction.

Processing Time

  • Standard processing time: 15 working days

  • Apply at least 3 to 4 weeks in advance of your travel date

Visa Fees

  • Schengen visa fee: €80 (approx. ₹7,200)

  • VFS service charge: Extra (around ₹1,200–₹1,500)

Fees are non-refundable, even if your application is denied.

Final Thoughts

Belgium business visa checklist from India is straightforward when you organize your documents carefully and apply in a timely manner. Ensure all paperwork is consistent, up-to-date, and clearly presented to avoid delays or rejections.

To simplify the process, consider expert help from BTW Visa Services, who offer end-to-end assistance with documentation, appointment booking, and tracking — ensuring a stress-free application experience.

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